Purchase Order Templates - The Best Way to Track Company Purchases Is With a Purchase Order

- Small to mid-sized businesses go through many growing pains, especially in the arena of how money is spent within the organization. A big transition when growing is having spending requests approved before something is purchased.

PA, PA (prHWY.com) January 11, 2013 - PA, Jan 11, 2013 - Small to mid-sized businesses go through many growing pains, especially in the arena of how money is spent within the organization. A big transition when growing is having spending requests approved before something is purchased.
For many organizations this is quite a culture change. People are accustomed to shopping online for items needed, putting the charges onto a credit card and then submitting an expense report after the fact. This leaves companies with no visibility into spending and can have a significant impact on cash flow if high dollar items are ordered without approvals beforehand.
Purchase Order Templates One of the best ways to manage this kind of spending is to put a purchase order system into place. It is often easiest to find technology to support the process so purchase order templates can be managed electronically.
With a purchasing solution, users fill in a purchase requisition from approved company catalogs or from e-commerce vendors. Requisitions are routed to managers for approvals automatically with everything tracked online. Once approved, users can easily turn the requisition in to purchase orders, and send them directly to the vendors for order fulfillment.
These automated systems will enable companies to create purchase order templates with company logos and design so vendors can easily recognize the company placing an order. Then when the vendor sends the invoice for payment, it can be attached to the purchase order ensuring that what was ordered was actually sent. This match makes it much easier for approvers to approve the invoice for payment, because the approved requisition and purchase order accompany the invoice.
One final benefit to an online purchasing solution is the ability to put controls in place for what is okay to be purchased. Companies can also put in limits for spending so that higher dollar amounts are approved by company executives before the spending commitment is made.
About the Author:

Purchasing Solution - ExpenseWatch.com delivers spend management products & services for businesses that automate manual, time consuming paper-based processes for company purchases, payable invoices and expense reports, while enabling visibility and control of all company spending.
Contact Details
ExpenseWatch.com
620 W. Germantown Pike
Suite 175
Plymouth Meeting, PA 19462

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